Tri-Data | Secure Document Storage & Record Warehousing – HIPAA Compliant Facility

Safe and Organized Document Storage

Tri-Data provides secure, affordable, and fully managed document storage for businesses that need to retain paper records but don’t want the expense or risk of keeping them onsite. Our HIPAA-compliant Record Center is designed for complete protection and immediate accessibility.

With Tri-Data, your files are stored, tracked, and available whenever you need them—delivered physically or digitally through our Scan-On-Demand program.

Comprehensive Records Management

Our document warehousing system provides full lifecycle management for your files:

• Pickup and secure transport to our facility
• Indexed shelving and barcode tracking for instant retrieval
• Secure digital entry into our management system
• Climate control, fire suppression, and 24/7 monitoring
• Controlled facility access for authorized personnel only

From medical records to business archives, every document is safeguarded under Tri-Data’s strict chain-of-custody procedures.

HIPAA-Compliant Storage

Tri-Data’s storage facility meets all HIPAA security and privacy standards. We ensure that Protected Health Information (PHI) and other confidential documents remain safe throughout their retention period.
Our team is trained in secure handling protocols and undergoes annual compliance refreshers to maintain certification standards.

Whether you represent a hospital, legal firm, financial institution, or manufacturing company, Tri-Data provides secure storage that satisfies federal and state regulatory requirements.

Access and Retrieval Made Easy

You can request a stored document at any time, and we’ll locate, scan, and deliver it directly to your inbox or server within minutes. Our Scan-On-Demand system eliminates delays, giving you instant access to your files while maintaining complete security.

Physical delivery options are also available for clients who require original documents or certified copies.

Benefits of Tri-Data Document Storage

• Reduced onsite clutter and risk of loss
• Secure, climate-controlled environment
• Immediate access through Scan-On-Demand
• Cost-effective record warehousing
• Full compliance with HIPAA and data retention policies
• Local service and fast response times

Tri-Data turns record retention into a secure, efficient, and manageable process.

Industries We Serve

Our document storage solutions are ideal for:

• Healthcare & Medical Facilities – patient records, medical imaging files
• Law Firms & Legal Offices – contracts, case files, and court exhibits
• Financial Institutions – loan documents, statements, and audit records
• Government & Municipal Agencies – permits, legal notices, public archives
• Manufacturing & Industrial Firms – production records, engineering drawings
• Education & Universities – student files, transcripts, and personnel documents
• Corporate Offices – business records, accounting and HR files

Tri-Data tailors its storage services to meet the regulatory and operational needs of every industry.

Why Choose Tri-Data

• HIPAA-compliant and fully insured Record Center
• Secure offsite and digital storage options
• Indexed tracking for easy retrieval
• Local service within a 200-mile radius of Huntington, WV
• Responsive and professional support staff

Tri-Data provides confidence and peace of mind, knowing your records are secure, organized, and always accessible.

Call to Action

Protect your information and free up valuable office space with Tri-Data’s secure document storage solutions.
Local: (304) 429-8007 Email: tsmirl@tri-data.com

Digital Imaging | Document Scanning | Document Conversion | Electronic Documents | Document Storage | Document Warehousing | Document Shredding | Shredding Services | Data Storage | Cloud Storage | Scan-On-Demand | DataVault | Shred Bins | Document Software