Tri-Data | Secure Document Scanning, Storage & Shredding for Schools, Colleges & Universities

Tri-Data provides confidential document scanning, storage, and shredding services for educational institutions, schools, and universities across WV, OH, KY & VA.

Comprehensive Document Management for Educational Institutions

Tri-Data provides secure document management and information protection solutions for schools, colleges, and universities. Educational institutions handle vast amounts of sensitive data — from student transcripts and personnel files to administrative documents — and our services are designed to keep this information safe, organized, and compliant.

We offer document scanning, storage, and certified shredding programs that help educational organizations modernize their recordkeeping while meeting FERPA and state-level data privacy regulations.

Document Scanning & Digital Imaging for Education

Tri-Data converts paper-based educational files into high-resolution digital documents that can be accessed securely through your internal systems or Tri-Data’s encrypted DataVault cloud platform.

We digitize:

• Student records and transcripts
• Admissions and financial aid forms
• Faculty and HR files
• Administrative reports and board minutes
• Historical records and yearbooks

Once digitized, these files become searchable, shareable, and fully secured within your school’s network or our cloud storage environment.

Secure Record Storage

Educational institutions trust Tri-Data’s HIPAA- and FERPA-compliant Record Center for long-term record storage. Our secure facility features:

• Controlled access and 24/7 surveillance
• Climate and humidity regulation
• Barcode indexing for quick retrieval
• Fire suppression and disaster recovery planning
• Scan-On-Demand delivery for instant access

This service frees up valuable space in school offices and archives while ensuring compliance with student privacy and record retention policies.

Certified Shredding & Document Destruction

When educational records reach the end of their retention life, Tri-Data provides certified shredding services to guarantee full confidentiality.
We handle one-time purge projects or scheduled shred bin service for ongoing office needs. Every job includes a Certificate of Destruction verifying proper disposal and compliance with privacy laws.

Compliance & Data Security

Tri-Data understands the strict requirements surrounding educational recordkeeping. Our services are compliant with:

• FERPA (Family Educational Rights and Privacy Act)
• HIPAA (Health Information Portability and Accountability Act)
• State Department of Education data retention policies

We follow secure chain-of-custody procedures, ensuring every document — from collection to destruction — is handled with accountability and care.

Why Educational Institutions Choose Tri-Data

• FERPA- and HIPAA-compliant processes
• Secure scanning, storage, and shredding services
• Fast document retrieval through Scan-On-Demand
• Certified destruction with documentation
• Local service within a 200-mile radius of Huntington, WV

From elementary schools to major universities, Tri-Data helps educational organizations modernize their recordkeeping while maintaining complete compliance and security.

Call to Action

Protect student and faculty records with Tri-Data’s professional document scanning, storage, and shredding services.
Local: (304) 429-8007  Email: tsmirl@tri-data.com

Digital Imaging | Document Scanning | Document Conversion | Electronic Documents | Document Storage | Document Warehousing | Document Shredding | Shredding Services | Data Storage | Cloud Storage | Scan-On-Demand | DataVault | Shred Bins | Document Software