Tri-Data | HIPAA-Compliant Document Scanning, Storage & Shredding for Healthcare Facilities

Tri-Data provides secure HIPAA-compliant document scanning, storage, and shredding services for hospitals, clinics, and medical offices across WV, OH, KY & VA.

HIPAA-Compliant Document Management for Healthcare Providers

Tri-Data specializes in healthcare document management solutions designed to maintain confidentiality, compliance, and accessibility. Our secure facility and experienced staff handle sensitive patient information according to HIPAA regulations and the highest standards of medical data security.

Hospitals, clinics, private practices, and medical billing companies rely on Tri-Data to manage everything from paper record scanning to certified shredding and offsite storage.

Medical Record Scanning & Digital Imaging

Our medical document scanning services convert patient charts, billing forms, prescriptions, and reports into digital images stored safely in our cloud-based DataVault or delivered directly to your secure network.

Benefits include:

• Faster record access for healthcare staff
• Reduced filing space requirements
• Better compliance tracking and audit readiness
• Simplified patient information retrieval

Tri-Data’s scanning process ensures accuracy and data protection at every stage, helping healthcare providers operate more efficiently while maintaining patient privacy.

Secure Record Storage

Tri-Data operates a HIPAA-compliant Record Center where healthcare organizations store physical documents safely under controlled environmental and security conditions. Every box and file is barcoded and tracked, allowing instant retrieval through our Scan-On-Demand system.

This secure offsite storage solution helps reduce onsite clutter while keeping critical documents available whenever needed.

Certified Medical Record Shredding

When records reach the end of their retention cycle, Tri-Data provides certified document shredding services that guarantee complete and permanent destruction. We supply locked shred bins for routine collection or one-time purges and issue a Certificate of Destruction for every project, maintaining full compliance and audit documentation.

Compliance & Data Security

Our team understands the legal requirements surrounding patient information. Every Tri-Data process—from pickup to destruction—is designed to meet HIPAA, FACTA, and HITECH standards.

We use secure chain-of-custody procedures, controlled access areas, and restricted employee permissions to ensure full compliance. You can trust Tri-Data to handle your records with total confidentiality.

Why Healthcare Organizations Choose Tri-Data

• HIPAA-compliant scanning, storage, and shredding
• Secure access and retrieval of patient data
• Certificate of Destruction for full audit compliance
• Experienced medical record handling professionals
• Local service and support within 200 miles of Huntington, WV

Tri-Data’s expertise in healthcare record management gives you peace of mind knowing every document is protected and managed correctly.

Call to Action

Protect patient privacy and improve operational efficiency with Tri-Data’s secure healthcare document management services.
Local: (304) 429-8007 Email: tsmirl@tri-data.com

Digital Imaging | Document Scanning | Document Conversion | Electronic Documents | Document Storage | Document Warehousing | Document Shredding | Shredding Services | Data Storage | Cloud Storage | Scan-On-Demand | DataVault | Shred Bins | Document Software