Tri-Data | Secure Document Scanning, Storage & Shredding for Law Firms and Legal Professionals

Tri-Data provides confidential document scanning, storage, and certified shredding for law firms and legal offices across WV, OH, KY & VA.

Confidential Document Management for Law Firms

Tri-Data understands that attorneys and legal staff handle some of the most sensitive information in business and government. Our services ensure that every record — from client contracts and case files to court exhibits and evidence — is protected throughout its life cycle.

We provide secure document scanning, digital conversion, off-site storage, and certified shredding solutions built for law firms, legal aid offices, and municipal legal departments throughout West Virginia, Ohio, Kentucky, and Virginia.

Legal Document Scanning & Digital Imaging

Our document scanning process turns paper case files into searchable digital records that can be accessed instantly and shared securely among authorized users. Tri-Data uses advanced OCR (Optical Character Recognition) to index every file, making research and retrieval fast and accurate.

Benefits include:

• Immediate access to documents for attorneys and paralegals
• Reduced physical storage requirements and office clutter
• Enhanced security and audit tracking
• Compliance with confidentiality requirements and court procedures

Secure Record Storage

Tri-Data maintains a HIPAA-compliant Record Center for the secure storage of legal files, evidence archives, and long-term records. Every box and folder is barcoded and tracked for instant retrieval. Through our Scan-On-Demand service, you can request any file for immediate digital delivery to your office or remote location.

Our facility features 24/7 security monitoring, climate control, and fire suppression for complete protection.

Certified Legal Document Shredding

When documents reach the end of their retention period, Tri-Data provides certified document destruction with a documented chain of custody. We supply locked shred bins for routine office service or handle large-volume purge projects on demand. A Certificate of Destruction verifies that all files were permanently destroyed in compliance with privacy laws and bar association guidelines.

Compliance and Confidentiality

Tri-Data’s processes meet or exceed the requirements of state and federal privacy laws governing legal records, including HIPAA, FACTA, and GLBA. We maintain strict access controls, employee screening, and confidentiality agreements for all team members.

Your clients trust you with their most private matters — trust Tri-Data to protect the records that document them.

Why Legal Professionals Choose Tri-Data

• Chain-of-custody documentation for every file
• HIPAA-compliant facility and certified shredding
• Local pickup and delivery for rapid turnaround
• Custom storage and indexing options
• Confidential handling by trained professionals

Tri-Data helps law firms minimize risk, increase efficiency, and maintain full control of their records.

Call to Action

Ensure your legal documents are managed with the highest level of confidentiality. Contact Tri-Data today to schedule secure scanning, storage, or shredding for your law office.
Local: (304) 429-8007 Email: tsmirl@tri-data.com

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