Tri-Data | Document Scanning & Conversion Services – Digital Imaging Experts

Professional Document Scanning & Conversion Services

Tri-Data provides comprehensive document scanning and conversion solutions designed to eliminate paper clutter, improve workflow, and secure your data. Our process transforms boxes of paper files into fully indexed, high-resolution digital images accessible from your server, flash drive, or through our secure cloud-hosted DataVault system.

Whether your organization needs to digitize active records or decades of archived files, Tri-Data’s imaging team delivers precision, confidentiality, and unmatched efficiency.

Our Scanning Process

Every project begins with a detailed consultation to determine file types, image formats, and indexing requirements. Our proven process includes:

• Pickup and secure transport of records
• Preparation and removal of staples, clips, and bindings
• High-speed digital imaging and quality assurance
• Optical character recognition (OCR) for searchable files
• Custom file naming, indexing, and metadata tagging
• Secure upload to your server, flash drive, or cloud storage

Each step is handled in compliance with HIPAA and data privacy regulations, maintaining complete confidentiality.

Digital Imaging Benefits

Switching from paper to digital offers immediate results:

• Faster Access: Locate documents instantly using search functions
• Improved Security: Control access by user or department
• Disaster Recovery: Digital backups protect against loss
• Cost Savings: Eliminate off-site storage and retrieval fees
• Space Efficiency: Reclaim office space used for filing cabinets

Tri-Data’s digital imaging systems are compatible with nearly every file format and content management platform, ensuring seamless integration into your existing workflow.

Scan-On-Demand Service

Our Scan-On-Demand program gives clients on-call access to paper files stored in our record center. When you need a document, we scan it immediately and deliver a secure electronic copy—no waiting for physical delivery. It’s instant, efficient, and completely secure.

Data Conversion Expertise

Tri-Data can convert files from older imaging systems, microfilm, or other electronic formats into modern, accessible versions. This includes TIFF to PDF, PDF to searchable text, and legacy database conversions. We handle large-scale migrations with care to preserve data integrity and consistency.

Industries We Serve

Tri-Data provides scanning and conversion solutions for:

• Healthcare & Medical Facilities (HIPAA compliant records scanning)
• Law Firms & Legal Offices (case file imaging and indexing)
• Financial Institutions (loan and statement digitization)
• Government & Municipal Agencies (public records and permit archives)
• Manufacturing & Industrial Firms (drawings, blueprints, specs)
• Education & Universities (student and administrative files)
• Small Businesses & Corporate Offices (day-to-day operations documents)

Each industry benefits from secure, efficient, and organized access to critical information.

Why Choose Tri-Data

• High-speed imaging with exceptional accuracy
• HIPAA-compliant processes and secure chain of custody
• Full-service indexing and OCR text recognition
• Delivery via flash drive, cloud, or server upload
• Local support within a 200-mile radius of Huntington, WV

Tri-Data has built its reputation on reliability, accuracy, and complete confidentiality.

Call to Action

Simplify your workflow with Tri-Data’s professional document scanning and conversion services.
Local: (304) 429-8007  Email: tsmirl@tri-data.com

Digital Imaging | Document Scanning | Document Conversion | Electronic Documents | Document Storage | Document Warehousing | Document Shredding | Shredding Services | Data Storage | Cloud Storage | Scan-On-Demand | DataVault | Shred Bins | Document Software