Tri-Data | Secure Document Scanning, Storage & Shredding for Government and Municipal Agencies

Tri-Data provides compliant document scanning, storage, and shredding services for government and municipal offices across WV, OH, KY & VA.

Secure Document Management for Government and Public Agencies

Tri-Data provides secure and compliant document management services for government offices, public agencies, and municipal departments that require controlled access, reliable storage, and complete record traceability.

Our services help city, county, and state agencies meet document retention laws, streamline record retrieval, and protect sensitive data through scanning, storage, and certified destruction solutions built for the public sector.

Document Scanning & Digital Imaging

Tri-Data digitizes physical records such as permits, contracts, meeting minutes, ordinances, building plans, and public records. We convert them into high-quality digital images that are indexed, searchable, and secure.

Government agencies benefit from:

• Faster response times for information requests
• Simplified audits and reporting
• Secure backup of critical records
• Reduced physical storage and paper waste

Each scanned file is handled under documented chain-of-custody procedures and can be securely hosted in Tri-Data’s DataVault cloud platform or delivered directly to your local server.

Secure Record Storage

Tri-Data’s HIPAA-compliant Record Center provides long-term storage for active and archived public records. Our system ensures:

• Barcode tracking for immediate file retrieval
• Fire and flood protection systems
• Controlled facility access
• Scan-On-Demand delivery upon request

This solution allows agencies to free valuable office space while maintaining compliance with state and federal record retention mandates.

Certified Document Shredding & Destruction

When public documents reach their retention limit, Tri-Data offers certified shredding and secure destruction services.
We supply locked shred bins for ongoing office use or coordinate large-scale purge projects for inactive records. Every job includes a Certificate of Destruction to verify compliance.

Our process protects confidential and sensitive data while ensuring that outdated records are destroyed beyond recovery.

Compliance & Accountability

Tri-Data helps government agencies comply with record retention and privacy requirements under:

• HIPAA (Health Information Privacy)
• FOIA (Freedom of Information Act)
• State Record Retention Guidelines
• Municipal Data Privacy Regulations

We provide complete documentation of storage, access, and destruction activities for transparency and audit readiness.

Why Government Agencies Choose Tri-Data

• Experienced with city, county, and state-level records
• HIPAA-compliant facility and destruction services
• Fast retrieval through Scan-On-Demand
• Proven chain-of-custody documentation
• Local service coverage within 200 miles of Huntington, WV

Tri-Data is trusted by public organizations that demand secure, efficient, and compliant management of government data.

Call to Action

Protect your public records with Tri-Data’s secure document scanning, storage, and shredding solutions for government agencies.
Local: (304) 429-8007  Email: tsmirl@tri-data.com

Digital Imaging | Document Scanning | Document Conversion | Electronic Documents | Document Storage | Document Warehousing | Document Shredding | Shredding Services | Data Storage | Cloud Storage | Scan-On-Demand | DataVault | Shred Bins | Document Software