Tri-Data | About Our Document Management & Digital Imaging Company

Our Story

Tri-Data was founded to help businesses simplify how they manage information. What began as a small document imaging operation has grown into one of the region’s most trusted partners for document scanning, conversion, storage, and certified shredding.

From government agencies and hospitals to law firms and manufacturing companies, Tri-Data has supported clients across the Tri-State with secure, compliant, and efficient record management solutions. Over the years, we’ve refined our processes, invested in leading technologies, and built a team dedicated to accuracy and confidentiality.

Our Mission

To provide every client with simple, secure, and affordable document management.
Tri-Data exists to:

• Reduce paper dependency
• Improve workflow and accessibility
• Protect sensitive data
• Ensure compliance with federal and state regulations

We believe your information is one of your most valuable assets, and our job is to make sure it’s handled with the care, accuracy, and protection it deserves.

Our Facility & Security

All scanning, storage, and shredding operations take place in our secure HIPAA-compliant Record Center, featuring:

• 24/7 monitored security and controlled access
• Fire suppression and climate control
• Chain-of-custody documentation
• Dedicated servers and backup redundancy for electronic records
• Locked shredding containers for confidential material

Your data never leaves our control, ensuring full accountability from pickup to processing.

Our Team

Tri-Data’s team includes trained document technicians, data entry specialists, and records managers who share one goal—to protect and manage your information with precision. Each employee undergoes background screening and confidentiality training, so you can trust the people handling your records.

We take pride in a workplace culture built on integrity, reliability, and long-term relationships.

Technology & Innovation

Tri-Data continually invests in the latest scanning and imaging systems to maintain the highest accuracy and resolution standards. Our Scan-On-Demand and DataVault services give clients instant access to stored documents, while our cloud storage integration offers secure remote availability.

Through advanced software and automated indexing, we help organizations move beyond paper and into fully digital, organized, and searchable archives.

Commitment to Compliance

Our processes are designed to exceed HIPAA, GLBA, FACTA, and other privacy and security standards. Every stage—from scanning and indexing to shredding—follows documented procedures for chain of custody and verification.

When you choose Tri-Data, you choose a company that values accountability and understands the importance of compliance for every industry we serve.

Why Choose Tri-Data

• Established record of reliability since our founding
• HIPAA-compliant facility and data handling
• Experienced staff trained in secure document management
• Customizable service plans to fit each client’s workflow
• Local, responsive, and trusted by hundreds of regional businesses

Tri-Data’s reputation is built on service, security, and results.

Call to Action

For more information about Tri-Data’s document management services or to request a quote, contact us today.
Local: (304) 429-8007  Email: tsmirl@tri-data.com

Digital Imaging | Document Scanning | Document Conversion | Electronic Documents | Document Storage | Document Warehousing | Document Shredding | Shredding Services | Data Storage | Cloud Storage | Scan-On-Demand | DataVault | Shred Bins | Document Software